Facilities Management Assistant

Job ID:41064
Location:Rotterdam : George Hintzenweg 77  
Position Category:Administration/Business Support
Position Type:Employee Regular

Purpose 

To provide administration support against defined procedures with some discretion over priorities of workload.  Undertakes a range of administrative activities and resolve queries for internal/external clients within Netherland, Belgium & Germany

Key Responsibilities

• Prioritise and process documentation/data/information in accordance with local business requirements and agreed deadlines
• Data filing/entry in accordance with defined procedures
• Support the provision and tracking of local facilities services including but not limited to messenger, photocopying, office consumables, canteen and post services as required
• Work with the key business stakeholders to support the business transformation, and ensuring there is continuity of local administrative support, allowing the business to continue to execute and function in an efficient manner.
• Act as an extended arm for departments outside NL/BL and Germany to ensure internal data transport to stabilise processes
• Responsible for procurement related activities including but not limited to establishing and managing local supplier contracts and the creation and management of Purchase Orders as required.
• Local contact for centrally organised processes with the need for local action, such as contacting local mobile phone contracts, ordering, and distributing local lunch vouchers.
• Participate in local health and safety meetings on a quarterly basis to ensure compliance with local legislation and regulations
• Point of contact for local procurement and facility matters and supporting client care activities
• Provide support for client´s escalations by linking them to the right contact person / department
• Deal with queries and build relationships with internal/external clients, as appropriate
• Administrative support for receiving and distributing local incoming mail
• Support all local facilities related activities including but not limited to statutory & Compliance, Finance, Human Resources, HSES, Procurement and Property matters
• Conduct all activities in line with internal procedures, contractual requirements, cost structures and budgets.

Experience & Skills Required

• Able to foresee and solve challenges that may have a broad impact on the wider. Sensitive to needing to manage impacts on colleagues / managing change.
• Positive attitude and  willingness to learn tasks related to job activities including but not limited to facilities and procurement administration, hotel and travel administration, finance administration, and the administration of company safety briefing
• Proven influencing skills and ability to work collaboratively, both upwards and at peer level, with functional and business colleagues
• Good knowledge of Microsoft Office products, particularly MS Excel.
• Ability to use own initiative, and with strong organisation capabilities and focus on attention to detail.
• Flexible approach to adjust role as the position develops.
• Strong written and verbal communication skills in Dutch and English

Diversity and Inclusion at LRQA:

We are on a mission to be the place where we all want to work and we are passionate about embracing different perspectives because we understand the value this brings to our business, our clients and each other. We are all about creating a safer and more sustainable future and our inclusive culture is right at the heart of our business.

Together our employees make our communities better and we want you to be part of our diverse team!

LRQA is a leading global assurance provider.  The integrity and expertise we bring to our partnership with clients support their journey to a safer, more secure and more sustainable future. (Group entities).

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