Personal Assistant

Job ID:42092
Location:New York: 810 Seventh Avenue 
Position Category:Administration/Business Support
Position Type:Employee Regular

We are seeking a highly skilled and experienced Personal Assistant to provide high-level administrative support and play a crucial role in ensuring the seamless operations of the Executive Leadership Team’s office. This position is integral to the efficient functioning of the leadership team, as you will be at the heart of managing their day-to-day responsibilities, allowing them to focus on strategic priorities.

We are the world’s leading global assurance provider, helping our clients navigate a new era of risk by solving their business challenges so they can focus on growth.  We work together to create a fairer, safer, more sustainable world.  Every colleague in LRQA has a part to play in having an impact, we are all determined to make a difference so that we shape a better future. 

LRQA has strong ambitious plans for growth both through M&A activity and organically and we believe that now is the right time to focus on our broader client needs through the One LRQA vision to accelerate our longer-term growth and continued business success. 

How will you make an impact?

• Support a portfolio of the executive leadership team members (EVP Americas & Global Operations Director) – co-ordinate and manage their schedules, including meetings, appointments and travel arrangements.
• Act as the key point of contact for internal and external communications, including emails, phone calls and correspondence representing the LRQA brand and values.
• Prepare agendas, take minutes, and follow up on action items for meetings.
• Conduct research and provide insights on various topics as needed.
• Coordinate and manage events, conferences and business functions - researching vendors, negotiating prices, recruiting support, writing a run of show, and taking care of the small details.
• Assist with special projects and initiatives as directed by executive leadership team members and/or Executive Assistant to the CEO.
• Plan and book travel, accommodations, and itineraries for members of the executive leadership team members.
• Track and reconcile expenses, ensuring timely and accurate reporting.
• Organise and maintain confidential files and documents.
• Think and work ahead, keeping a constant overview of upcoming meetings and commitments, understanding clashes you’ll need to get ahead of. 
• Support the Executive Assistant to the CEO with general administrative duties, including office management.
• Provide cover for the Executive Assistant to the CEO and Executive Leadership Team
• Create purchase orders and manage invoices through the ByD System ensuring suppliers are paid in a timely manner.
• Create and manage supplier details in the ByD system - act as point of contact for supplier/invoicing queries with accounts payable.
• Provide receptionist support and ensure the office is equipped and runs well.
• Manage the post and couriers in and out of the office
• Book meeting rooms as required for Executive Committee and other members of LRQA as requested.

What will you bring

• Ability to manage pace, juggle different tasks, effectively prioritise and manage competing demands.
• The ability to remain calm under pressure, work well as part of a team, and have the experience of providing high standard of support. You will also be aware of the importance of maintaining confidentiality within an executive work environment.
• Have excellent verbal and written communication skills, with an ability to convey clear and compelling messages, flexing tone and style to suit the situation, always with a professional manner.
• Outstanding people skills and strong emotional intelligence.
• A great attention to detail, especially when you’re up against it, as well as being highly organised, with an excellent working system goes without saying.
• Resilient and able to think and act appropriately when the working environment is, at times, stressful and highly demanding
• Have an inventive and creative approach to problem solving, understanding that nothing is an issue, and every challenge can be overcome.
• Experienced in efficiently balancing multiple tasks at any given time.
• Solid understanding of all MS Office applications including Outlook, PowerPoint, Word and Excel technical savvy and the ability to learn new software quickly and be comfortable with email and internet.
• Naturally, you have a warm and welcoming personality, and enjoy always going above and beyond.

Why join us  

As the world's leading global assurance provider, we’re a force for good with sustainability at our core. 

We operate in over 150 countries, are recognised by over 30 accreditation bodies worldwide, and defined by our world-class expertise in assessment, advisory, inspection and cyber security services. 

We’re here to shape a better future together, helping our clients improve their cybersecurity maturity, source responsibly, achieve product integrity, navigate the energy transition and assure their assets and management systems. 

And while we’re proud of our history of delivering game-changing markets first, we’re quick to adapt to new ideas and to the people that bring them. People who are ambitious and forward-thinking and share our passion about doing better; for our clients, the world, and each other. 

We are LRQA 

Diversity and Inclusion at LRQA:

We are on a mission to be the place where we all want to work and we are passionate about embracing different perspectives because we understand the value this brings to our business, our clients and each other. We are all about creating a safer and more sustainable future and our inclusive culture is right at the heart of our business.

Together our employees make our communities better and we want you to be part of our diverse team!

LRQA is a leading global assurance provider.  The integrity and expertise we bring to our partnership with clients support their journey to a safer, more secure and more sustainable future. (Group entities).

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