Tendering Executive

Job ID:40768
Location:Mumbai: Solitaire Corporate Park  
Position Category:Administration/Business Support
Position Type:Employee Regular

Who are LRQA?

LRQA stands for dedication to clients, market firsts, and deep expertise in risk management. We’ve grown to become a leading global assurance provider, bringing together outstanding expertise in certification, customised assurance, cybersecurity, inspection and training.

While we’re proud of our heritage, it’s who we are today that really matters, because that’s what shapes who we and our clients can become tomorrow. By staying true to our shared values and combining decades of collective experience, we support our clients in building a safer and more sustainable future.

LRQA currently operates across 50 countries, has more than 2,500 colleagues, generates £315m in revenue, and supports more than 60,000 clients across a diverse range of sectors and markets.

Role Purpose  

Working with the Sales community across Inspection Services, the Tendering Assistant is responsible for

• producing high-quality tenders across a wide range of sales opportunities.
• supporting Tendering Team Engineers and Sales representatives on lead generation and administrative processing related to customers and sales opportunities.

Key responsibilities

• Support the Sales team of assigned territories and Global Tendering Manager with the initial review of bid requests

• Agree an action plan for tender delivery with Sales community
• Liaise with legal teams for reviews – highlight any potential legal/commercial red flags, including treasury, insurance or tax requirements
• Prepare bid templates
• Initiate bid/no bid meetings
• Ensuring bid/no bid forms are completed ahead of the meetings and distributed accordingly
• Upload outputs from the bid/no bid meetings into Sales Force, or other relevant CRM system

• Prepare, manage and support to produce experience lists, testimonials, case studies, etc.

Maintain the assigned repository of those materials in respective SharePoint

• Support on Client registrations/empanelment requirements in the Region assigned.

Maintain local registrations database, valid and updated.

• Maintain tendering library on SharePoint

• Maintain standard proposal templates updated for identified sectors and products
• Review standard templates and enhance from a visual/marketing perspective

• Prepare and support for reporting requirements for the Tendering Team and the Sales Teams of assigned territory. (Data collection or compilation, preliminary analysis, presentation slides …)
• Provide standard HSES / Quality data as required for bids and tenders
• Ensure final formatting of bids meets LRQA internal procedures and client requirements
• Maintain strong communication with Sales colleagues/account managers/Project Managers and business development community across LRQA
• Contribute to protecting and enhancing the reputation of LRQA and to improving the business, by putting forward new ideas and, when requested to do so, supporting the implementation of change to meet the future needs of the business.
• Manage client enquiries and queries regarding commercial and technical issues to ensure timely response by appropriate colleagues.

Technical / Professional Qualifications / Requirements

• Bachelor’s degree or equivalent in relevant discipline
• 1-3 years relevant experience in a tendering/bid management role, preferably within a Professional Services or Consultancy organization
• Optional - Experience in Industrial sectors Oil&Gas, Downstream (Chemical, Petrochemical), Renewables (Wind offshore, Solar….)
• Good commercial awareness – in particular the analysis and interpretation of financial and non-financials
• Experience in using sales CRM tools such as Sales Force preferable
• Able to effectively communicate in English (written and spoken)
• Excellent interpersonal, presentation and communication skills.
• Attention to details
• Excellent IT skills, and proficiency in Word, Excel, PowerPoint, PowerBI, Databases or email software.
• Strong organizational skills.
• Self-motivated with “can do” attitude and ability to work in a highly technical environment
• Ability to coordinate workload, prioritize work and meet specified deadlines
• Able to work under pressure and tight schedules
• Committed to continuous personal development through continually looking for opportunities to improve skills
• Strong team player – able to work across different cultures, geographies, and time zones.
• Ability to network and manage stakeholders at different levels of seniority

Diversity and Inclusion at LRQA:

We are on a mission to be the place where we all want to work and we are passionate about embracing different perspectives because we understand the value this brings to our business, our clients and each other. We are all about creating a safer and more sustainable future and our inclusive culture is right at the heart of our business.

Together our employees make our communities better and we want you to be part of our diverse team!

LRQA is a leading global assurance provider.  The integrity and expertise we bring to our partnership with clients support their journey to a safer, more secure and more sustainable future. (Group entities).

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