Invoicing Advisor

Job ID:44348
Location:LRQA - Mumbai -Solitaire Corpora 
Position Category:Client Management
Position Type:Employee Regular

Role Purpose:

The purpose of this role is to ensure that supplier/subcon invoices are accurately reviewed, verified, and processed within timely payment. This role supports financial accuracy, compliance with company policies, and strong vendor relationships by resolving discrepancies, maintaining proper documentation, and helping manage subcon invoice payment effectively.  

Key Responsibilities:

• Review invoices and update within tracker to avoid miss out, verify invoice format & mandatory fields, confirm invoice matches the expected purchase order, Flag any exceptions for escalation within agreed SLAs.
• Communicate clearly and timely with suppliers/subcons about missing or incorrect information.
• Escalate aging approvals according to escalation matrix.
• Collect feedback from stakeholders (internal and external) for process improvement.
• Ensure correct cost centre, project code, and tax treatment is applied.
• Enter invoice into the SAP system with 100% accuracy.
• Ensure on-time invoice processing and payments to maintain strong supplier/subcon relationships and avoid disruptions such as delay payment that could affect revenue-generating operations.
• Proactively resolve disputes or queries to maintain supplier/subcon trust and avoid delivery delays, Prevent overpayments, duplicate payments, and late fees through accurate validation.
• Implement standard operating procedures (SOPs) for invoice processing. Match invoices to POs and goods receipts.
• Track invoice exceptions (e.g., pricing issues, missing approvals).  
• Minimize exception rate through constant feedback from AP team for the same to avoid same issue repeating further.
• Highlight LM rejected invoices through defined workflows to maintain alignment with the suppliers/subcons.
• Use invoice trackers to ensure full visibility and accountability for invoice status and delays.
• Take ownership of resolving issues.
• Review pending cases in the Queue and highlight it to LM if support required  Identify recurring invoice errors and collaborate with subcon/supplier to fix root causes
• Apply Right the first-time approach to reduce corrections, rework, and downstream issues.
• Working on HALO application where we have the tracking mechanism through tickets rather than doing it manually. 

Technical Requirements:

• Bachelor’s degree in any discipline1–2 years of experience in accounts payable or finance operations.
• Attention to detail, good numerical and analytical skills, proficiency in Excel is essential.
• Effective communication skills and the ability to work under deadlines.
• Proficiency in SAP will be beneficial. 

Who is LRQA?

LRQA is a leading global assurance partner, combining deep industry expertise with innovative solutions to help organizations manage risk, improve performance, and drive sustainable growth.

Operating in over 50 countries with a team of 2,500+ professionals, we support more than 60,000 clients worldwide through assurance, certification, cybersecurity, inspection, and training services. Our purpose is simple: to help businesses build a safer, more secure, and more sustainable future.

What We Offer:

Join a global team where your expertise is valued and your development is supported. We offer a collaborative work environment, opportunities for professional growth, flexible working arrangements where applicable, a competitive salary aligned with the market, and a comprehensive benefits package.

Pre-Employment Checks 

If you are successful in securing a role with us, we may carry out pre-employment checks, as permitted by local law, including verification of identity, right to work, employment history, education, and criminal records where applicable.

These checks are conducted by our trusted screening partner, Cfirst, in compliance with applicable data protection laws. Any personal data collected will be used solely for recruitment purposes, stored securely, and retained only as required.

For questions about the screening process, contact Onboarding@lrqa.com , For queries regarding your personal data, contact dataprotection@lrqa.com

At LRQA, we belive that as a leading Global Leading Assurance and Risk Management Service provider, our talented people are our risk management advantage.

We belive the best outcomes come from diverse perspectives, shared ambition and working together with integrity. That's how we buid a workplace where everyone can contribute, grow and thrive.

Guided by Vision and powered by Expertise, we're united by a shared purpose. If you're driven to make a difference, you'll belong here. 

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