Invoicing Advisor

Job ID:43811
Location:LRQA - Mumbai -Solitaire Corpora  
Position Category:Client Management
Position Type:Employee Regular

Who are LRQA?

LRQA stands for dedication to clients, market firsts, and deep expertise in risk management. We’ve grown to become a leading global assurance provider, bringing together outstanding expertise in certification, customised assurance, cybersecurity, inspection and training.

While we’re proud of our heritage, it’s who we are today that really matters, because that’s what shapes who we and our clients can become tomorrow. By staying true to our shared values and combining decades of collective experience, we support our clients in building a safer and more sustainable future.

With a presence in 150 countries and a team of over 5,000 experts, we support more than 61,000 clients across diverse sectors. 

Role
The purpose of this role is to ensure that supplier/subcon invoices are accurately reviewed, verified, and processed within timely payment. This role supports financial accuracy, compliance with company policies, and strong vendor relationships by resolving discrepancies, maintaining proper documentation, and helping manage subcon invoice payment effectively. 

Key Responsibilities:

• Review invoices and update within tracker to avoid miss out, verify invoice format & mandatory fields, confirm invoice matches the expected purchase order, Flag any exceptions for escalation within agreed SLAs. 
• Communicate clearly and timely with suppliers/subcons about missing or incorrect information. 
• Escalate aging approvals according to escalation matrix. 
• Collect feedback from stakeholders (internal and external) for process improvement. 
• Ensure correct cost centre, project code, and tax treatment is applied. Enter invoice into the SAP system with 100% accuracy. 
• Ensure on-time invoice processing and payments to maintain strong supplier/subcon relationships and avoid disruptions such as delay payment that could affect revenue-generating operations. 
• Proactively resolve disputes or queries to maintain supplier/subcon trust and avoid delivery delays, Prevent overpayments, duplicate payments, and late fees through accurate validation. 
• Implement standard operating procedures (SOPs) for invoice processing. 
• Match invoices to POs and goods receipts. 
• Track invoice exceptions (e.g., pricing issues, missing approvals).  Minimize exception rate through constant feedback from AP team for the same to avoid same issue repeating further. 
• Highlight LM rejected invoices through defined workflows to maintain alignment with the suppliers/subcons. 
• Use invoice trackers to ensure full visibility and accountability for invoice status and delays. Take ownership of resolving issues. Review pending cases in the Queue and highlight it to LM if support required  
• Identify recurring invoice errors and collaborate with subcon/supplier to fix root causes 
• Apply Right the first-time approach to reduce corrections, rework, and downstream issues. 
• Working on HALO application where we have the tracking mechanism through tickets rather than doing it manually. 

Technical Requirements

• Bachelor’s degree in any discipline
• 1–2 years of experience in accounts payable or finance operations.
• Attention to detail, good numerical and analytical skills, proficiency in Excel is essential. 
• Effective communication skills and the ability to work under deadlines.
• Proficiency in SAP will be beneficial. 

Local/Regional Pre-Employment Checks 
If you are successful in securing a role with us, we will carry out pre-employment checks in accordance with what is allowed under local law.  
These checks will include, (as permitted):- right to work, identification, verification of employment history, education, and criminal records.
We may involve the third-party supplier to run the background checks as needed and your data will be retained for a period as needed for the purpose of employing you. 
Your data will be stored in accordance with all relevant privacy legislation.  
Please contact us if you have any questions or concerns. 

Diversity and Inclusion at LRQA:

We are on a mission to be the place where we all want to work and we are passionate about embracing different perspectives because we understand the value this brings to our business, our clients and each other. We are all about creating a safer and more sustainable future and our inclusive culture is right at the heart of our business.

Together our employees make our communities better and we want you to be part of our diverse team!

LRQA is a leading global assurance provider.  The integrity and expertise we bring to our partnership with clients support their journey to a safer, more secure and more sustainable future. (Group entities).

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